Local Hubs Local hubs are physical meeting places that facilitate remote participation in APrIGF in parallel with the APrIGF sessions. The audience can watch the webcast of sessions and send questions (via text, audio or video) that will be answered by panelists and otherwise contribute to the discussion. In addition, hub organizers are encouraged to hold debates in the room to discuss a local perspective on topics discussed in the virtual APrIGF session. This way, hubs play an important role in the APrIGF as they: APrIGF Code of Conduct The local hub attendees are expected to abide by the APrIGF Code of Conduct. Just like all other online attendees all the hubs are expected to follow the same participation guideline and the same protocol for handling Zoom bombing, whose details will be shared before the Forum. All hub organizers should take every possible effort to prevent Zoom bombing. If Zoom bombing occurs from your hub, the Secretariat will disconnect your hub until you have resolved the issue. How to Organize a Hub? The setup can be very simple. All you need is: Please note that the hub moderator and technical coordinators have to be present at the hub site. APrIGF MSG will be happy to offer general guidance on administrative and technical matters, but matters of detail depending on local conditions are the responsibility of the local organizers. Expected Contributions by Local Hubs Equipment Interpretation & Live Captioning APrIGF sessions are mainly conducted in English with real-time transcripts in English. In case English is not the first language where your hub is located, it will be a benefit to the local attendees to provide simultaneous interpretation and live captioning in your local language to enhance interaction. Registration & Attendance You may use the standard APrIGF registration form, or you may adapt it – but in the latter case, you must ensure that your registration form still includes questions to gather key data on the following items for reporting back to APrIGF. The following information must be included: It is required for the hub organizer to take attendance at each session. You will share the registration information and attendance at your local hub with the Secretariat for record. The registered participants should be reminded that the personal information will be shared with the Secretariat of APrIGF. Breaks During APrIGF, there will be breaks and Zoom chat rooms will remain open for your convenience. Communication A Whatsapp group will be created for hub organizers as a direct messaging channel for any communications with the Secretariat/event organizers. All hub organizers are expected to join this group for the duration of the event or selected dates. If you are unable to use Whatsapp, please contact the Secretariat for alternative channels. Branding Guideline / Use of Logos All local hubs shall be provided with the official event logo in high resolution, together with the main sponsor logos. Hub organizers are requested not to use low-resolution copies. You may add logos of your local sponsors but they should not be larger than the official event logo and main sponsor logos. Guideline: You may send the artwork to the Secretariat for advice if in doubt. Security and Safety If you use any venue, whether public or private, as a hub organizer you should be aware of the security guidelines and make sure your attendees are made aware of them too. Also, because of COVID-19, the organizers should take every possible effort to ensure the audience complies with sanitary, hygiene and social distancing requirements. To this end, please engage with local authorities and make sure their instructions are observed at all times. It will be the obligation of the local hub operator to ensure compliance with all local/national requirements relating to COVID-19 safety/security guidelines issued by the national governments. Liability Waiver While arranging and running the hub, please bear in mind that the ultimate responsibility for its operation, safety and security on site lies with the hub organizer only. Hub organizers must agree to indemnify, defend and hold harmless APrIGF, its governing bodies, the Secretariat, affiliates, partners, suppliers, sponsors and volunteers from any and all liability, claims, costs, or damages arising from the preparations for and operation of your hub. Hub organizers additionally are solely responsible for adhering to all local regulations, requirements and policies for the safety of hub participants due to the current global COVID-19 pandemic. Expression of Interest Anyone interested in organizing a local hub is invited to complete this form below before 30 June 2024. We will contact you later for further details. SUBMIT NOW If you are unable to access the online form or have any queries, please contact sec[at]aprigf.asia.